Type: Full-time
County: Remote
Agency: California AfterSchool Network (CAN)
About the Organization:
With stakes high and time precious, the California AfterSchool Network (CAN) promotes the belief that Expanded Learning programs can be a robust place of learning and discovery that supports high achievement for all students. CAN’s mission is to provide the resources and support needed by the OST field and its partners across sectors to build high quality OST programs that improve the lives of California’s most vulnerable children, youth, families, and communities. CAN envisions compassionate communities that collaborate with OST programs to support whole children, families, and communities so that every young person, and every family is well-known, well-cared for, and prepared to thrive.
CAN is “of the field and for the field”, assembling and mobilizing geographically, professionally, and culturally diverse stakeholders to collectively address significant field needs and advance innovation. CAN is a catalyst for quality, building capacity by promoting a shared vision of program quality and advancing a culture of continuous improvement. CAN is a vehicle for advocacy, equipping the field, stakeholders, and decision-makers with the resources, data, and information that illuminates the importance of out-of-school time programs. CAN is a conduit for communications, elevating field voice and providing the information, tools, resources, and practices that address stated field needs and enhancing practice.
The California AfterSchool Network (CAN) is a Collaborative Impact partner (fiscally sponsored project) of the Foundation for California Community Colleges (the Foundation). The Foundation, located in Sacramento, has served as fiscal sponsor to a number of educational, government and non-profit organizations. Incorporated in 1998, the Foundation serves as the official auxiliary to the California Community Colleges’ Board of Governors and the system-wide Chancellor’s Office. With a full-time staff of approximately 130, the Foundation is a fully professionalized organization with expertise to provide efficient back office support to manage grants, contributions, and earned income.
In partnership with the Foundation, CAN is well-positioned to ensure children and youth benefit from high-quality out-of-school time learning and enrichment opportunities, resulting in positive developmental, academic, and wellness outcomes and increased readiness for college, career, and civic life.
For more information, please visit our website: www.afterschoolnetwork.org.
Job Purpose:
Under the supervision of CAN’s Director, Equity & Quality, the Coordinator works with the CAN team and other statewide and national stakeholders to increase the quantity and quality of Out-of-School Time opportunities for youth in California. The Coordinator provides executive level programmatic, operational, and administrative support to the Equity and Quality team of the California AfterSchool Network including coordinate project and field activities, committees, and communications including social media, as well as office services, operations, and procedures; and maintains team project records and documents. As a member of a CAN team, the Coordinator makes independent decisions about day-to-day operations and completes project management responsibilities in partnership with the Director and other Equity and Quality team members.
A successful candidate will possess the qualifications and skills necessary to independently manage event and convening logistics and support CAN’s various communication vehicles. The ideal candidate will have knowledge of statewide expanded learning systems and its educational and youth development partners; event and meeting organizational skills; and knowledge of and ability to work with out-of-school time professionals.
Essential Job Duties / Responsibilities:
Administrative Support
The Coordinator will provide administrative support to the Equity & Quality team which may include, but is not limited to:
Support as needed - scheduling meetings and conference calls, making travel arrangements, and submitting expense reports for Equity & Quality team members.
Work closely with the Director team and Coordinator of Policy & Outreach Team to track and organize and maintain paper and electronic files through web-based tools (Google Drive, Dropbox, etc.).
Manage packing, shipping, and mailing services for the Equity and Quality team.
Coordinate dates for design sessions, training and/or meeting prep., and post-training email correspondence and action items.
Share Equity & Quality communication and design efforts, updates, and/or requests with CAN Policy & Outreach team. (Site Coordinator Network and Workforce focus).
Maintain project records and documents to ensure organizational effectiveness and efficiency:
Google Drive organization and task tracking updates
Update shared notes pages and ensure all parties have necessary meeting materials
Reminder massaging to internal team for required reporting tasks (expenses, task tracking, quarterly report, etc.)
Equity & Quality - Project Coordination
Supports CAN communications strategy implementation including the development of documents and publications, website development and design, CAN’s electronic newsletter, and social media. Edits and proofreads written materials for content consistency.
Effectively plan, coordinate, organize, and assist with field activities, meetings, event, learning sessions, presentations, conferences and site visits by overseeing meeting planning activities, securing venues, preparing packet materials, coordinating and scheduling speakers, arranging and coordinating on-site event coverage, making travel arrangements and ensuring documentation and follow-up.
Supports some multi-media and video creation efforts.
Attend conferences and events throughout the state to disseminate information and materials including as a conference exhibitor, as well as supporting and occasionally delivering conference workshop presentations.
Other duties as needed and assigned.
Knowledge, Skills, and Abilities:
A passion for Positive Youth Development and dedication to support thriving children, families, schools, and communities.
A commitment to value and embrace diversity and equity regardless of race, color, religion, sex, age, income level, national origin, physical ability, sexual orientation and/or gender identity and expression.
A willingness to engage in Continuous Quality Improvement as a member of a learning organization.
Ability to plan, coordinate, and prioritize projects while keeping appropriate personnel apprised of status on a regular basis
Strong written and verbal communication skills
Ability to effectively present information
Excellent organizational and problem-solving skills
Strong initiative and follow-through skills
Ability to demonstrate initiative and accountability
Learns quickly and willing to ask for help
Education and Experience:
Minimum of two (2) + years of relevant experience with office management, project management, coordination, customer service, or related responsibilities including some experience providing executive level support required.
Two years equivalent related experience or relevant Bachelor’s degree.
Familiarity with or experience working in afterschool programming, and/or related education and/or youth development fields.
Strong organizational abilities including planning, project management, and task facilitation.
Experience with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
Ability to maintain confidential nature of data and information.
Demonstrated respect for and ability to work with diverse populations.
Supervisory Responsibilities/Level of Supervision:
This position does not supervise.
Proven ability to manage by influence and ability to build and maintain credibility.
Receives assignments from Director and CAN leadership.
Subject only to very broad communications from a supervisor; always exercise independent discretion and judgment in significant matters.
Evaluation is based on ability to perform essential job duties and responsibilities, as well as successful execution of tasks/projects.
Working Hours, Location, and Travel:
This is a full-time position, 40 hours per week, with additional hours as needed to address the organization’s needs. This is a California-based position, with the flexibility to work remotely (in California) or in person at our Sacramento office. This position may require moderate travel to attend meetings, conferences, and perform other essential functions of the job.
Physical Requirements:
The Foundation may make reasonable accommodations to enable individuals with disabilities to perform the job’s essential functions/physical requirements. The following physical requirements are essential to the performance of this position:
Must be able to remain in stationary position up to 4 hours at a time and 8 hours total in a day.
Ability to constantly work at a computer workstation for up to five consecutive days.
The person in this position frequently communicates with internal office staff and/or external third parties who have inquiries about their job tasks. Must be able to exchange accurate information in these situations.
Ability to frequently move and/or remain in a stationary position without breaks during meetings.
Ability to constantly operate a computer.
Ability to perform repetitive movements (e.g., typing and filing) and operate and use common office equipment (e.g., copy machine, printer, telephone).
Benefits:
Our benefits include the CalPERS defined benefit retirement plan, generous medical, dental, and vision, tuition reimbursement, and more. We take a strategic and comprehensive approach to investing in our people, fostering an environment for employee growth, and providing diverse opportunities for continued learning, professional development, and advancement.
Equal Employment Opportunity:
The Foundation for California Community Colleges is committed to providing an environment of mutual respect where equal employment opportunities (EEO) are available to all employees and applicants without regard to race, color, ancestry, national origin, genetic characteristics, sex, gender identity, gender expression, sexual orientation, marital/parental status, political affiliation, religion, age, disability, pregnancy, childbirth, breastfeeding or veteran status. In addition to federal law requirements, The Foundation for California Community Colleges complies with applicable state and local laws governing non-discrimination in employment.
As the official nonprofit auxiliary to the Chancellor's Office, we aim to ensure our team reflects the diversity of the California Community Colleges and the 1.8 million students, campuses, and communities it serves. Individuals are hired for their deep understanding of each population’s unique needs and will join a collaborative environment where each team member plays an important role in helping Californians across all communities improve their social and economic mobility and build a better future for themselves and their families.